Document Control Supervisor

Job Type: Contract
Work period: Full-Time
Duration: 12 months - Open on a rotational or residential basis
Location: Boden, Sweden
Visa Sponsorship: Available

 

Elevate Your Career in Document Control Supervisor with Airswift
Are you ready to take on a leadership role as a Document Control Supervisor for a major contractor in the Energy Transition sector? Join our client's team and make a significant impact on project delivery and document management processes.

 

Role Overview

• Gain experience in the following work area: iDocs
• Develop basic technical skills to complete assigned work
• Direct document management team as Lead Document Controller
• As Lead Document Controller, engage the participation of other disciplines
• Coordinate all activities within own discipline and discipline interfaces with other disciplines
• Lead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
• Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline workforce resources – agree on allocations with the Engineering Manager
• Ensure interfaces and deliverables are clearly identified
• Maintain responsibility for progress and productivity, identifying any required corrective action
• Act as project-based discipline point of contact in communications and meetings with the Project Team, customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
• Assist the Department Manager with recruiting, interviewing, hiring, and ensuring staffing levels are adequate
• Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
• Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure project EDMS platform is set up to meet Client and McDermott technical requirements
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advise the Project Management Team on document management issues and interface processes and requirements
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
• Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
• Prepare, review, and issue defined project reports on document status, including the Master Document Register
• Supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi)
• Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools
• Participate in and lead internal and external audits as required
• Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
• Ensure active and frequent engagement with MOPEX counterpart/s for the project
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archive project records
• Provide lessons learned from project execution to Project Management and Department Management

 

Skills & Qualifications

• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Document Management experience with a major contractor or consultant
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, and Adobe
• Working knowledge of industry-utilized EDMS tools
• Have wide experience with technical activities, including onshore and offshore operations
• Hands-on experience in EPC project execution in the Oil and Gas contracting industry
• Excellent organizational and time management skills
• Detail-oriented, dependable, and willing to handle multiple priorities
• Successful communication skills, business acumen, and decision-making capability

 

Education & Experience

• Essential Qualifications and Education:
• Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
• Document Management experience with a major contractor or consultant

 

Unlock your potential with Airswift. Apply now!

 

About Airswift
Airswift is a global workforce solutions provider specializing in the engineering and technology sectors. With operations spanning over 70 countries, we boast a talent pool of over 9,000 contractors and 1,000 employees. Our unparalleled reach and expertise are unmatched in the industry. Learn more about Airswift at https://www.airswift.com/blog.