Airswift is seeking a Procurement and Contracts Specialist to work with one of our Mining clients in Toronto, ON.
This role is ideal for a collaborative individual motivated to contribute to the next phase of growth and development. Reporting to the Group Manager, Eastern Canada, and based in the Toronto Corporate Office, the Procurement & Contracts Specialist will support various clients in their procurement efforts on multiple projects for global clients.
Key Responsibilities:
- Participate in the overall procurement process for specific packages, including supplier pre-qualification, scope definition, Requests for Proposal (RFP) development, tendering, commercial evaluation, contract award, critical acquisition kick-off meetings, and expediting internal and external parties to meet schedule requirements.
- Ensure procurement activities and deliverables adhere to agreed schedules and milestones while providing periodic status reports.
- Define contractor/supplier selection criteria, weighting values, and the evaluation process aligned with company priorities using advanced scoring matrices.
- Develop and maintain Project Bidders Lists and complete supplier performance evaluations.
- Develop Project Logistics Plans and route surveys to ensure compliance with National, Regional, and Local regulations, considering transportation routes and load restrictions.
- Coordinate local ground transportation contracts for shipments to construction sites.
- Coordinate with in-country Customs Brokers to ensure adequate records are maintained for all commercial activities, ensuring a full audit trail.
- Maintain professional relationships with suppliers, including regular in-person meetings with critical stakeholders.
- Negotiate with suppliers to secure competitive purchasing terms and ensure product availability according to project schedules.
- Manage contractual negotiations with suppliers, collaborating with the legal department to ensure all terms and conditions are met before contract award.
- Prepare regular reports and presentations with analysis for internal and external stakeholders.
- Develop execution plans and establish logic networks for sequencing tasks related to engineering, procurement, fabrication, and construction activities.
- Follow up on action items with responsible personnel to ensure timely completion.
- Prepare minutes of meetings for various project discussions, both technical and non-technical.
- Work under tight deadlines while maintaining exceptional judgment and discretion regarding sensitive matters.
- Plan and manage internal and external project communications, ensuring effective exchange of information and deliverables.
- Identify, analyze, prioritize, mitigate, and communicate project risks.
- Oversee project coordination.
- Mentor junior team members on procurement and contract-management basics and support the development of training materials.
- Perform additional duties as assigned.
Skills & Competencies:
- Strong written communication skills, including document creation, preparation, editing, and management using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in Microsoft Word formatting, referencing, and linking preferred.
- Strong verbal communication and presentation skills.
- Proficiency in Windows, Adobe, and Microsoft Office Suite tools.
- Strong interpersonal skills, with the ability to work proactively in a small, multi-disciplinary team environment.
- Results-oriented with the ability to prioritize key deliverables and meet tight deadlines.
- Strong organizational and time management skills.
- Ability to logically plan, organize, and structure activities.
- Professional demeanor when interacting with stakeholders.
- Self-starter with a proactive approach to work.
Experience, Qualifications & Education:
- Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field, or an equivalent combination of education and experience.
- Minimum of 3+ years of experience in procurement, buying, contract management, logistics, and/or material receiving.
- Experience in cost controls, estimating, budgeting, and/or accounting is an asset.
- Software training in Aconex, SAP (or other ERP systems), Primavera P6, and/or @RISK is an asset.
- Experience with database or document control software is an asset.
- Previous experience acting as an Owner’s representative is an asset.
- Bilingual proficiency in French and English is an asset