Secretary
Location: Kingston-Upon-Thames, UK
Contract duration: 1 year with possibility of extension
Open to: UK nationals
Recruitment Partner: Airswift
Recruiter: Vitória Hungaro
Keywords: Oil and gas, Secretary, Assistant, Administration
Our Company
We are currently recruiting for a Secretary to be placed in Kingston-Upon-Thames, UK on a 1-year contract, with possibility of extension.
Responsibilities
- Provide secretarial and organizational activities to the Project Manager. Guarantee general secretarial duties and an efficient service to the Project Team.
- Receive and screen telephone calls, emails and/or visitors
- Know and use spoken and written appropriate foreign languages fluently
- Update appointments calendar, telephone and address references
- Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
- Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
- Support the preparation of reports and presentations using appropriate software
- Occasionally attend to meetings, taking notes and write reports
- Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements
- Arrange international travel, handling also complex itineraries
- Check Passport and Visa requirements and arrange necessary paperwork
- Prepare the order for all the materials necessary to office activities (stationery, etc.)
- Process project, travel, business expenses, if required
- Be discreet in managing information and tactful / polite in interpersonal relationships
Skills / Qualifications
- Experience in a similar role
- Experience with Microsoft office package with advanced user status in sharepoint, powerpoint etc
The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.
