Company: Tier 1 EPCM in Mining
Location: 2:1 FIFO ext. Perth
Employment Type: Casual Contractor
Contract length: Initial 12 months with possibility of extension
Role Overview
Our client, a renowned global EPCM, is seeking dynamic site administrators to join their team on a major iron ore project in the Pilbara. This position is based on a 2:1 FIFO roster, with flights out of Perth with a 10.5-hour workday.
As a key member of the team, you will:
- Oversee end-to-end onboarding of contractor personnel, ensuring compliance with site access requirements, documentation, inductions, and competency verification.
- Coordinate mobilisation and demobilisation, managing travel, accommodation, and site access logistics in alignment with project rosters and schedules.
- Track onboarding and compliance status using internal systems to ensure personnel are site-ready.
- Process and coordinate all travel requests via INX for contractors, village maintenance, and visitors, ensuring alignment with project schedules and FIFO rotations.
- Provide administrative support, including document preparation, reporting, and communications for the site leadership team.
- Regularly update and maintain the project SharePoint site with relevant documents, communications, and resources.
- Prepare and distribute clear, professional communications and presentations for site-wide updates and project communications.
- Assist in organising meetings, site events, and team briefings.
- Maintain accurate and updated organisational charts, project contact lists, and distribution groups
- Experience: Previous administrative experience in FIFO, remote, or project-based roles in the resources, mining, or infrastructure sectors.
- Qualifications: Formal training in business or office administration is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook). Familiarity with systems such as INX, SharePoint, and travel coordination platforms (e.g., SAM, VAMS) is desirable.
- Communication: Strong verbal and written communication skills, with the ability to engage at all levels.
- Project Support: Ability to manage communications, events, and support project needs.
- Work Ethic: Team player, self-sufficient, and adaptable to changing environments.
- Attention to Detail: Strong problem-solving skills and a proactive approach to tasks.
About Airswift
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.
With over 1000 employees and 9,000+ contractors operating in over 130 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.
Only candidates with the right to work in Australia will be considered. (Australia Citizen, PR Holder, or Valid Australia working VISA)
If you would like to be considered for the position, please apply directly to this advertisement or send your application via email to tiffany.kew@airswift.com with your updated CV/ resume & contact details. Alternatively, you may contact Tiffany at +61 (08) 6256 0338 for more information.