Location: Schiedam, Netherlands
Duration: 12 months (renewable)
Key words: Cost Report, Cash Planning Report, Accounting, Budgeting
Administration Department - Cost Control:
- PM/PCM/EPM/PPM/Planner/Contract Manager for day-to-day control of allocated projects.
- Projects Treasury coordinator in respect of Cash Planning and Finance costs
- Financial Accountants for proper recording and reporting of data.
- Foreign offices F&A supervisor in respect of sites administration and finance costs.
- Internal & external Auditor for ad hoc requests.
- Suppliers/agents/sub-contractors.
- Sister companies & JV partners.
Responsibilities / Main Tasks:
- Administer & Monitor all Project Administration/Cost Reporting/Financial aspects of company’s Capex, Lumpsum & rebillable projects.
- Analyse contract after handover and prepare financial Project Summary for projects above US$
500k. - Ensure that project taxation is properly handled in conjunction with Tax Counsel
- Prepare and issue monthly Project Financial Forecast in liaison with Project Manager/Project
Controls Manager & in accordance with month end timetable using e-FS software, for inclusion in Management report. (WP 3.3.1) - A thorough monthly tracking of the Percentage of Completion (PoC) including booking of Accruals (check consistency with the physical progress).
- Prepare the monthly Cash Planning Report (WP 4.1.1). Ensure the S-Curve is consistent with the PoC.
- Prepare a Manpower Forecast Report in liaison with Project Manager/Project Control Manager, using Excel & (e-MF when available).
- Prepare specific monthly reports at client or partner request.
- Review and validate change orders in relation with Project Manager/Project Control Manager
for input in forecast. - In liaison with the Project Manager/Procurement Manager, Input budgets in Nadia software.
- Verify purchase requisitions In Nadia (budgets, amounts and codes) before approval by Project Manager.
- Issue NBVs and PBVs as necessary, in close cooperation with Project Control Manager.
- Check incoming invoices against PO and post the cost entry (WP 4.1.3).
- Obtain approval for payment in accordance with Working Procedures (Matrix of authority level).
- Control suppliers' payments with e-SR software.
- Prepare client invoices according to contractual terms with adequate back-up and book accounting records. The draft of client invoice must be reviewed and transaction posted by the Major project cost accounting Manager, and approved by Project Manager. (WP 4.1.2).
- Prepare & update a Client Register (if applicable).
- Control client payments allocations in accounting system.
- Follow up client invoices date of receipt, payments from clients and Issue reminders when necessary, and with the approval of the Project Manager.
- Prepare project finalization table of provisions. Provisions to be followed until project closing in accounting.
- Prepare audit files for the semester review.
- Prepare a Project Finalized Report.
Job Requirements:
Education: Business School or financial / accounting related degree,
Experience: depending on the position: Over 5 years in costs control (Senior) in an international environment.
Specific competencies (knowledge or know how) which are a key factor for the position:
• Accounting and financial skills
• Good IT Literacy
• Good human relations skills
• Fluent in English
• Curiosity, pro activity
