Senior Buyer

Senior Buyer

Location: Luanda, Angola.

Language: Fluent in English.

Key Words: EPCI, Buyer, SAP, Oil & Gas, Negotiation, Subcontracts, Procurement, Purchase Orders.


Airswift is looking for a Senior Buyer to work with one of our clients in Luanda, Angola.

Job Summary:
Within the Logistics Division and directly reporting to the project Logistics Manager, your main responsibilities are to:

Requirements:

• Engineering or business school/business/logistics degree.
• Minimum 2-3 years of experience in subsea projects in subcontracting, or in operations, or in logistics and on-site experience within an operational team.
• Experience in Mozambique would be appreciated.
• Advanced level in Contracts technical Competencies required.
• C&P tools advanced certification required (SAP, JUPITER, AGORA, SEQUANA).
• Bac + 4 or recognized/certified experience equivalence.
• International Experience Requirement Recommended.
• Professional experience: 5-8 years in within Services Purchases and Contracts in the O&G industry.
• Personal Abilities: Basic Management, Advanced Human Relations, Problem Solving and Planning, with ability to organize, coordinate and control.
• Professional skills: negotiation, writing, languages.

• Ensure that logistics activities on projects under execution are carried out in compliance with the applicable laws and the Group's Ethics and Compliance policy.
• Provide support to the administration of the agents' contract: ensure that the Maritime Agents tracking process is in place, auditable from a cost tracking point of view, in line with the client’s sub-contract administration procedure and anti-corruption policy.
• Assisting the Logistics Manager into his tasks when they can be delegated.
• Supporting the Operations Dept: support to mob/demob activities, equipment movement.
• Dealing with shipping and freight forwarding activities.
• Update the Procurement Plan timely for his/her files concerned.
• Help to prioritize the contracting workload of his/her team.
•  Contribute on reporting of Key Performance Indicators on his/her contracting and services purchases activities.
• Know (follow, analyze, etc..) his/her market(s) with the support of MPM Market Intelligence team.
• Proactively build and maintain relationship with Technical Entities (work in Duet) and suppliers in order to establish and maintain a highly effective service.
• Prepare and conduct Duet/ Triplet meetings to ensure efficiency of Duets/Triplets process.
• Ensure that all insurance, tax, legal and compliance issues of company assets and personnel are dealt with.
• Identify Best Practices and submit it to the PMPT/PM-CT Head of Services.
• Participate to and promote activities, projects, actions launched for the improvement of the Supply Chain Process.
• Update the Suppliers and Contracts management tools and use e-sourcing tool whenever possible.
• Report his/her activity to the Head of Servies and report his/her Savings achieved to MPM entity.
• Mentor other Services Buyers or Junior Services Buyers of his/her team.
• Act as PMPT/PM-CT Head of Services during his/her absence when requested.
• Conduct the contract/services PO award process in accordance with affiliate procedures, applicable laws and applicable contracts in respect of the strategy validated (call for tender (CFT), single source, extension...) and where applicable.
• Prepare the strategy (bidders list, planning, scope, CFT criteria...) with Technical Entity, CATMAN and/or Contracts Committee.
• Launch the publication of the CFT in the Jornal de Angola and in TEPA’s intranet.
• Finalize the bidders list.
• Request for Partners approval and issue a request for SONANGOL approval of the bidder list and other required documents.
• Consolidate the consistency of the CFT documents and prepare CFT file according to the applicable rules and procedures 2.
• Follow up of Partners and SONANGOL approvals.
• Issue CFT documents to suppliers approved on the bidders list.
• Liaise with bidders prior to CFT closing date.
• Be the focus point for the CFT process.
• Whenever necessary launch Supplier/Contractor Qualification (including Due Diligence) process and ensure finalization before the award.
• Conduct the contractual and commercial bid analysis and negotiations in line with the CFT evaluation tables and strategy.
• Elaborate the Recommendation to award (RTA) and get it approved as per the internal Delegation of Authority (DoA), by the CATMAN, the Contract Committee and/or other Boards as applicable.
• Prepare presentations and participate in Contracts Committee for his/her own files.
• Request for RTA Partners and SONANGOL approvals and follow/register approvals received.
• Establish the final contract or service PO and submit it for signature in compliance with DoA and ACT procedures.
• Insert the contract (and all other requested documentation) in SAC or in any other tool specified by the concessionary.
• Ensure correct and complete handover of contracts to all Technical Entities concerned
• Monitor the status of contracts and long-term POs under his/her stewardship by anticipating renewals and contracting strategy needs.
• Ensure the launch of contract/PO renewals and amendments whenever relevant and necessary to ensure continuity of the operations.
• Ensure the settlement of claims and lawsuits with Contractors with the support of Legal, Insurance or Tax Entities.
• Fill up ACT Contracts databases (Agora, SAP, WorkFlows) timely with the progress of the activity.
• Launch and participate in the periodic assessment of strategic suppliers during contract execution and Contracts closure reports in liaison with the Technical Entity –
• Ensure correct Contracts handovers to contracts users.
• Ensure Contracts archives filling at conclusion of the contract award process with ACT/MPM and ACT/DTC (for contracts above 10M USD).
• Ensure that company’s Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially related to Ethics and transparency.
• If necessary, ensure Suppliers/Contractors Qualification (including Due Diligence) process is launched and finalized before awarding a contract or PO.
• Ensure the use of the contracting documents and procedures to comply with the standards of the company and the agreements with the Partners.
• Ensure the application of TEPA’s General Terms and Conditions for services or the use of “localized” TGP standard contracts, especially as it concerns complex, high value, high risk equipments.
• Ensure the good administration and filing of all the contracting documents and ensure that all approvals, justifications, circulation forms etc... are filed in line with the applicable procedures and meet audit requirements in order to minimize any potential Partner/Authorities audit claims or court actions.
• Set a personal example in adherence to TEPA HSE procedures.
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.
• Report any incidents (Anomaly, unsafe acts, near miss, damage, injury, etc…) exercising caution as necessary to avoid danger to persons and installations or avoid pollution.

The next steps 
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes,’ but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance then please contact our recruitment partner Pedro Calcagno at pedro.calcagno@airswift.com