Job Title: Senior Procurement Contract Specialist
Location: The Hague
Overview:
Airswift are currently recruiting for a Senior Procurement Contract Specialist with extensive experience in managing Dutch contracts, to join our client's team in The Hague.
The ideal candidate will have a deep understanding of contractual terms, conditions, and processes, with proven expertise in managing procurement and contract administration within a Dutch legal framework. You will play a pivotal role in contract preparation, execution, and performance monitoring while ensuring compliance with company policies and relevant regulations.
Responsibilities:
Contract Preparation & Execution:
- Contract Understanding: Thoroughly understand contractual terms & conditions, scope of work, compensation schedules, project milestones, and administrative requirements.
- Process Setup: Develop and implement relevant contract management and administration procedures.
- Procurement Coordination: Define and assemble key procurement and logistics deliverables.
- Contractor Monitoring: Ensure the implementation of contractor monitoring tools and adequate resourcing for contract execution.
- Collaboration: Work closely with project managers and stakeholders to ensure project goals are met, and ensure timely communication of key contractual notices.
- Compliance: Ensure adherence to the document review and approval protocols, following the company's authority matrix.
- Progress Tracking: Monitor project progress, ensuring timely delivery of contractual obligations.
Contract Management, Administration & Performance Monitoring:
- Performance Monitoring: Identify key performance indicators for contracts and coordinate regular performance review meetings, addressing supplier performance, consequences, and reporting.
- Risk Management: Assemble necessary performance securities and insurances, ensuring compliance before the commencement of work.
- Post-Award Management: Administer post-award activities including contract utilization, amendments, claims, and close-out processes on paper and ERP systems.
- Change Management: Document deviations, changes, or amendments, and manage potential claims arising during the contract lifecycle.
Contractor Management & Performance:
- Contractor Oversight: Ensure contractors meet all contractual obligations, identify risks, and manage performance.
- Subcontractor Management: Oversee contractor subcontracting arrangements, ensuring proper written subcontracts are in place with competent providers.
- Budget Control: Track commitments against the contract price and project budget, ensuring proper variation management and reporting.
- Payment Reviews: Review contractor payments against work progress claims and milestones.
- Dispute Resolution: Handle inquiries, resolve contract issues, and manage dispute resolutions in alignment with the project’s contractual terms.
- Close-Out: Ensure timely completion of all contractual close-out activities and reporting.
Procurement Governance, Compliance & Controls:
- Policy Implementation: Apply approved procurement and supply chain management policies and procedures, ensuring controlled and ethical procurement activities.
- Ethical Standards: Maintain fairness, transparency, and confidentiality in all procurement actions, enhancing the integrity of the process.
Qualifications:
- Relevant educational background, experience within EPC projects
- Fluent in Dutch, with strong communication skills both in Dutch and English.
- Extensive experience with Dutch contract law, contract preparation, and execution.
- Proven track record in procurement and supply chain management.
- Expertise in contract administration, supplier performance monitoring, and risk management.
- Strong leadership, analytical, and problem-solving skills.